Question: Ms. Villagarcia has been tasked by the principal to improve communication and discussion between teachers and support staff. What is the most appropriate tool to fulfill the need?
- She can use Google Sheets to take minutes during faculty meetings and share them with participants and missing faculty members.
- She can use Google Sites to build a website containing all of the school’s policy documentation and set up a contacts page so staff members can send their comments directly to her to distribute to relevant people.
- She can use Google Groups to easily create an online discussion forum and invite all relevant people to start conversations and participate in different discussion topics in one accessible place.
- She can use Google Drive to create a shared folder containing school admin and policy documents, useful templates and other shared resources.
Explanation
Google Groups is the appropriate tool for creating a shared discussion space. It allows members to start conversations, respond to posts, and communicate through one group address. Group membership keeps relevant staff connected in the same communication space. This supports ongoing discussion better than a static document, website, or shared folder.
Why the other options are incorrect
Google Sheets is useful for recording information, not hosting ongoing discussion.
Google Sites is useful for publishing information, not managing active staff conversations.
Google Drive is useful for storing shared files, not creating a discussion forum.
Source for verification
https://support.google.com/groups/answer/46601
https://support.google.com/groups/answer/1046523
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